Understanding Your RecSystems Costs#

Everything you need to know about what you pay, who pays it, and how to get reports for your accountant.

The Simple Answer#

That's it. You pay 10% of each booking processed through RecSystems. Nothing else.

How the 10% Works#

When a customer pays for a rental through your RecSystems booking site:

1. Customer pays the rental amount (e.g., $200)
2. Stripe processes the credit card
3. RecSystems takes 10% ($20)
4. You receive 90% ($180) via Stripe payout

The 10% covers everything:

• Credit card processing (Stripe's 2.9% + $0.30)
• Platform access
• Rex AI assistant
• All features
• Support

Example Breakdown#

For a $300 rental:

Who Pays the Fee?#

You control how the fee is split between you and your customers using a fee slider in your account settings.

Default Setting (70/30)#

• Customer sees: $21 service fee added to checkout
• You absorb: $9 from your payout
• Net effect: Customer pays $321, you receive $270

You Absorb All (0/100)#

• Customer sees: No service fee
• You absorb: Full $30 from payout
• Net effect: Customer pays $300, you receive $270

Customer Pays All (100/0)#

• Customer sees: $30 service fee
• You absorb: Nothing
• Net effect: Customer pays $330, you receive $300

To adjust: Go to Dashboard → Settings → Fees and move the slider.

Getting Reports for Year-End Accounting#

Option 1: RecSystems Payments Export (Recommended)#

This gives you a detailed CSV with all transactions:

1. Go to Dashboard → Payments
2. Set your date range (e.g., Jan 1 - Dec 31, 2025)
3. Click Export CSV

The export includes:

• Transaction date
• Customer name & email
• Gross amount
• Fees charged
• Net amount (what you received)
• Refunds
• Payment method details

Option 2: Stripe Dashboard Export#

For your accountant's official records, Stripe's export is the source of truth:

1. Log into your Stripe Dashboard (stripe.com)
2. Go to Payments → All Transactions
3. Filter by date range
4. Click Export

Stripe's export shows:

• amount — What customer paid
• fee — Stripe processing fee
• application_fee_amount — RecSystems platform fee
• net — What hit your bank account

Option 3: Stripe Payout Reports#

For bank reconciliation:

1. In Stripe Dashboard, go to Balance → Download Activity
2. Download your payout history
3. This shows exactly what was deposited to your bank

Common Accounting Questions#

What category do platform fees go under?#

Platform fees are typically categorized as:

• Cost of Goods Sold (COGS) — if you treat them as direct costs
• Operating Expenses — under Software Services or Payment Processing

Consult your accountant for what's best for your situation.

Do I get a 1099 from RecSystems?#

RecSystems doesn't issue 1099s because we don't pay you directly — Stripe does. You may receive a 1099-K from Stripe if you meet IRS thresholds (currently $5,000 in gross payments).

How does the fee slider affect my 1099-K?#

The 1099-K reports gross payment volume — the total amount customers paid, including any service fees.

Important: When customers pay the service fee, your 1099-K will be higher than what you actually received. You'll need to deduct the platform fees as a business expense:

Gross Revenue (per 1099-K):     $10,330
Less: Platform Fees:              -$330
Net Revenue:                    $10,000

Use your RecSystems Payments Export or Stripe export to document the fee amounts for your accountant.

Are the fees tax-deductible?#

Yes. Platform fees and payment processing fees are legitimate business expenses. Keep your transaction exports as documentation.

How do I calculate total fees paid?#

In your Payments Export CSV:

1. Sum the Fees (USD) column for platform fees
2. This represents your total RecSystems cost for the period

Why No Volume Discounts?#

RecSystems uses flat pricing because:

1. Simplicity — You always know what you'll pay
2. Fairness — Small operators get the same rate as large ones
3. Alignment — We only make money when you make money

If you have enterprise needs or want to discuss custom arrangements, contact us at [email protected].

Comparing to Alternatives#

When you factor in:

• Setup fees
• Monthly minimums
• Separate CC processing (2.9% + $0.30)

RecSystems' all-in 10% is often comparable or better, especially for seasonal businesses with variable volume.

Quick Reference#

I need to know what I paid RecSystems in 2025#

Go to: Dashboard → Payments → Set dates → Export CSV → Sum Fees column

I need official records for my CPA#

Go to: Stripe Dashboard → Payments → Export → Filter by date range

I want to change who pays the fee#

Go to: Dashboard → Settings → Fees → Adjust the slider

I have questions about my fees#

Contact: [email protected] with Billing Question in the subject

Related Articles#

• Billing & Pricing FAQ
• Understanding Payouts
• Exporting Reports