Fleet Types Reference

# Fleet Types Reference RecSystems organizes your rental inventory into fleet types, making it easy to manage similar equipment together. Each fleet type has specific characteristics and industry-standard features. ## All Fleet Types RecSystems supports 6 fleet types covering most rental industries: ### 1. Boat (Marine Rentals) **Common Units**: Pontoons, fishing boats, speedboats, sailboats **Typical Features**: - Capacity (passengers) - Length (feet) - Engine horsepower - Fuel type - Safety equipment included **Best For**: - Marinas - Lake resorts - Boat rental services - Water sports centers ### 2. Snowmobile (Winter Sports) **Common Units**: Trail sleds, mountain sleds, touring models **Typical Features**: - Engine size (cc) - Track length - Passenger capacity - Heated grips/seat - Storage capacity **Best For**: - Ski resorts - Winter tour operators - Mountain lodges - Snow sport rentals ### 3. PWC (Personal Watercraft) **Common Units**: Jet skis, wave runners, sea-doos **Typical Features**: - Horsepower - Passenger capacity - Storage compartments - Performance mode - Safety features **Best For**: - Beach rentals - Lake recreation - Water sports centers - Resort activities ### 4. UTV (Utility Terrain Vehicle) **Common Units**: Side-by-sides, rangers, razors **Typical Features**: - Seating capacity - Cargo capacity - 4WD capability - Roll cage - Storage options **Best For**: - Off-road tours - Ranch activities - Trail adventures - Outdoor recreation ### 5. Other (Flexible Category) **Common Units**: Anything not covered by other categories **Typical Features**: - Custom attributes - Flexible specifications - Industry-specific details - Unique requirements **Best For**: - Specialty rentals - Mixed inventory - Unique equipment - New categories ### 6. Equipment (Heavy/Light Equipment) **Common Units**: Excavators, skid steers, trailers, generators **Typical Features**: - Operating weight - Load capacity - Power requirements - Attachments included - Transport needs **Best For**: - Construction rentals - Event equipment - Industrial tools - Agricultural machinery ## Choosing the Right Fleet Type ### Consider Your Primary Business - **Water-based**: Choose Boat or PWC - **Winter activities**: Choose Snowmobile - **Off-road/trails**: Choose UTV - **Construction/events**: Choose Equipment - **Mixed/unique**: Choose Other ### Fleet Type Affects 1. **Search filters** - Customers filter by type 2. **Booking fields** - Type-specific information 3. **Safety requirements** - Waivers and age limits 4. **Pricing structure** - Hourly vs daily rates 5. **Seasonal availability** - Weather dependencies ## Setting Up Fleet Types ### Creating a Fleet 1. Navigate to **Dashboard → Fleets** 2. Click **"New Fleet"** 3. Select fleet type from dropdown 4. Name your fleet (e.g., "Pontoon Boats") 5. Click **"Create Fleet"** ### Fleet Type Features **Automatic Setup**: - Appropriate unit fields - Standard safety requirements - Common add-ons - Typical pricing models **Customization Options**: - Rename display labels - Add custom fields - Set specific requirements - Configure unique add-ons ## Fleet Management by Type ### Marine Fleets (Boat/PWC) **Key Considerations**: - Weather restrictions - Safety equipment inventory - Fuel policies - Dock assignments - Captain requirements **Common Add-ons**: - Life jackets - Tubes/skis - Fishing gear - Coolers - GPS navigation ### Winter Fleets (Snowmobile) **Key Considerations**: - Snow conditions - Trail access - Clothing requirements - Group size limits - Experience levels **Common Add-ons**: - Helmets - Winter gear - Hand warmers - Trail maps - Emergency kits ### Land Fleets (UTV) **Key Considerations**: - Trail difficulty - Passenger limits - Safety briefings - Terrain restrictions - Guide requirements **Common Add-ons**: - Helmets - Goggles - GPS units - Coolers - Communication devices ### Equipment Fleets **Key Considerations**: - Operator certification - Delivery/pickup - Fuel responsibilities - Damage deposits - Usage restrictions **Common Add-ons**: - Attachments - Safety gear - Delivery service - Operator training - Extended warranties ## Best Practices by Fleet Type ### Boats - Require boating experience - Check weather conditions - Verify safety equipment - Explain navigation limits - Review fuel policies ### Snowmobiles - Check avalanche reports - Require safety gear - Limit group sizes - Mark trail boundaries - Monitor conditions ### PWC - Enforce age restrictions - Require safety course - Define riding areas - Monitor water conditions - Limit rental duration ### UTVs - Map approved trails - Check vehicle capacity - Require safety briefing - Set speed expectations - Define boundaries ### Equipment - Verify operator skills - Document condition - Explain controls - Set usage limits - Arrange logistics ## Fleet Type Conversions ### Can't Change Fleet Type - Once created, type is permanent - Protects data integrity - Maintains proper fields - Preserves booking history ### Need Different Type? 1. Create new fleet with correct type 2. Move units to new fleet 3. Update availability rules 4. Redirect bookings 5. Archive old fleet ## Industry-Specific Configurations ### Marina/Water Sports - Use Boat for larger vessels - Use PWC for personal craft - Set up dock locations - Configure tide schedules ### Winter Recreation - Use Snowmobile as primary - Set snow condition requirements - Configure seasonal availability - Plan maintenance windows ### Adventure/Tours - Use UTV for guided tours - Set guide requirements - Configure group sizes - Plan route options ### Rental Yards - Use Equipment for machinery - Set operator requirements - Configure delivery zones - Plan maintenance schedules ## Common Questions ### Which Type for Kayaks? - Could use Boat (non-motorized) - Could use Other (specialty) - Consider customer expectations - Think about add-ons needed ### Multiple Fleet Types? - Yes, mix different types - Each fleet has one type - Organize by customer needs - Consider seasonal changes ### Custom Fleet Types? - Use "Other" for flexibility - Name clearly for staff - Document special requirements - Train team on differences ## Related Guides - [Fleet Configuration](../02-inventory-setup/fleet-configuration.md) - Setting up fleets - [Unit Management](../02-inventory-setup/unit-management.md) - Adding inventory - [Pricing Types](./pricing-types.md) - Pricing by fleet type - [Availability Rules](../02-inventory-setup/availability-rules.md) - Seasonal setup --- *Fleet Tip: Choose your fleet type based on how customers think about your rentals, not just technical categories.*